Privacy Policy

The Association for Pronunciation of Foreign Languages (hereinafter referred to as “the Association”), operated by Canyon Mind Co.,Ltd. (hereinafter referred to as “the Association”), which is operated by Canyon Mind Co.,Ltd. The following privacy policy (hereinafter referred to as the “Policy”) applies to the handling of personal information of users of the services provided on this website (hereinafter referred to as the “Services”). The following privacy policy (hereinafter referred to as the “Policy”) is set forth below.

Article 1 (Personal Information)

Personal information” refers to “personal information” as defined in the Personal Information Protection Law, and refers to information about a living individual that can identify a specific individual (personal identification information), such as name, date of birth, address, telephone number, contact information, and other descriptions contained in the information that can identify a specific individual from said information alone.

Article 2 (Method of Collecting Personal Information)

When a user registers for use, the Society may ask the user for personal information such as name, date of birth, address, telephone number, e-mail address, and credit card number. In addition, the Association’s business partners (including information providers, advertisers, and advertisement distributors, etc.; hereinafter referred to as the “Business Partners”) may share transaction records and payment information, including personal information, between the user and the Business Partners. The information may be collected from our partners (including information providers, advertisers, advertisement distributors, etc.; hereinafter referred to as “partners”). The Association may collect transaction records and payment information, including personal information of users, from its business partners (including information providers, advertisers, advertisement distributors, etc.; hereinafter referred to as “Business Partners”).

Article 3 (Purpose of collecting and using personal information)

The purposes for which the Society collects and uses personal information are as follows

  1. To provide and operate the Association’s services
  2. To respond to inquiries from users (including to confirm the identity of the user)
  3. To send you information on new features, updates, campaigns, etc. of the service you are using, as well as information on other services provided by the Society.
  4. To contact users as necessary for maintenance, important notices, etc.
  5. To identify users who have violated the Terms of Use or who are attempting to use the service for illegal or unjust purposes, and to refuse their use of the service.
  6. To allow users to view, change, or delete their own registration information, or to view the status of their use of the service.
  7. To bill users for paid services.
  8. For purposes incidental to the above purposes of use

Article 4 (Change of Purpose of Use)

  1. The Society shall change the purpose of use of personal information only when it is reasonably recognized that the purpose of use is related to the purpose of use before the change.
  2. In the event of a change in the purpose of use, the Society shall notify the User or publicly announce on this website the purpose of use after the change in the manner prescribed by the Society.

Article 5 (Provision of Personal Information to Third Parties)

Except in the following cases, the society will not provide personal information to a third party without prior consent of the user. However, this does not apply to cases permitted under the Personal Information Protection Law or other laws and regulations.

  1. When it is necessary for the protection of a person’s life, body, or property, and it is difficult to obtain the consent of the user.
  2.  Cases in which the provision of personal information is especially necessary for improving public health or promoting the sound growth of children, and in which it is difficult to obtain the consent of the individual concerned.
  3. When it is necessary to cooperate with a state organ, a local government, or an individual or entity entrusted by either of the former two in executing affairs prescribed by law, and obtaining the consent of the individual is likely to impede the execution of the affairs in question.
  4. When the following matters are notified or publicized in advance, and when the Society notifies the Personal Information Protection Committee.

(1)  the purpose of use includes provision to a third party
(2)  the items of data to be provided to the third party
(3)  the means or method of provision to the third party
(4) the provision of personal information to a third party will be discontinued upon the request of the person in question; and
(5)  the method of accepting the request of the person in question.

Notwithstanding the provisions of the preceding paragraph, in the following cases, the party to which the relevant information is provided shall not fall under the category of a third party.

  1. Cases in which the society outsources all or part of the handling of personal information within the scope necessary for the achievement of the purpose of use
  2. When personal information is provided as a result of the succession of business due to merger or other reasons3. Cases in which personal information is to be shared with a specific person, and in which this fact, the items of personal information to be shared, the scope of the persons with whom the personal information is shared, the purpose of use of the persons with whom the personal information is shared, and the name or title of the person responsible for managing the personal information is notified to the person in advance, or is made readily accessible to the person in question The items of personal information to be used jointly with that person, the scope of joint users, the purpose of use by the person using the information, and the name of the person responsible for managing the information.

Article 6 (Disclosure of Personal Information)

When the Society receives a request for disclosure of personal information from an individual, it will disclose the information to the individual without delay. However, the Society may decide not to disclose all or part of the personal information in the following cases, and if it decides not to disclose the personal information, the Society will notify the individual to that effect without delay. A fee of 1,000 yen per case will be charged for the disclosure of personal information.

  1. when there is a risk of harm to the life, body, property, or other rights or interests of the person concerned or a third party
  2. If the disclosure is likely to cause significant hindrance to the proper conduct of the Association’s business.
  3. If it violates any other laws or regulations.

Notwithstanding the preceding paragraph, the Society will not, in principle, disclose non-personal information such as historical information and characteristic information.

Article 7 (Correction and Deletion of Personal Information)

  1. If a user’s personal information in the possession of the Society is incorrect, the user may request the Society to correct, add, or delete (hereinafter referred to as “correct, etc.”) the user’s personal information in accordance with the procedures prescribed by the Society. The Society may request the correction, addition or deletion of personal information (hereinafter referred to as “Correction, etc.”).
  2. If the Society deems it necessary to respond to the request from the User as described in the preceding paragraph, the Society shall correct, etc. the relevant personal information without delay.
    3.When the Society corrects the personal information in accordance with the preceding paragraph, or decides not to do so, the Society will notify the User of such decision without delay.

Article 8 (Suspension of Use of Personal Information, etc.)

  1. If the Association receives a request from a person to cease use or delete his/her personal information (hereinafter referred to as “cease of use, etc.”) on the grounds that it is being used for purposes beyond the scope of the intended use or that it has been obtained through wrongful means, the Association will conduct the necessary investigation without delay. When a request is made to suspend the use of personal information (hereinafter referred to as “suspension of use, etc.”) on the grounds that the information is handled beyond the scope of the purpose of use or that the information was obtained by wrongful means, we will conduct the necessary investigation without delay.
  2. If, based on the results of the investigation as described in the preceding paragraph, the Society deems it necessary to comply with the request, it will suspend the use of the relevant personal information without delay.
    3.If the Society suspends the use of personal information in accordance with the preceding paragraph, or decides not to suspend the use of personal information, the Society will notify the user of this without delay.
    4.Notwithstanding the preceding two paragraphs, in cases where the suspension of use involves a large amount of cost or it is otherwise difficult to suspend the use of personal information, and alternative measures can be taken to protect the rights and interests of users, these alternative measures shall be taken.

Article 9 (Changes to Privacy Policy)

  1. The content of this Privacy Policy may be changed without notice to users, except as otherwise provided by law or other regulations.
  2. Unless otherwise specified by the Society, the revised Privacy Policy shall take effect from the time it is posted on this website.

Article 10 (Contact for Inquiries)

For inquiries regarding this policy, please contact the following

Address: Toa Daiichi Building 3F, 28-13, Kannai 2-chome, Takatsuki-shi, Osaka, Japan
Company name: Canyon Mind Inc.
Representative Director: Hiroshi Nishioka
Department: Foreign Language Pronunciation Certification Association
E-mail address: info☆hatsuon-kentei.net (☆→@)